Digital Event Sign-In Sheet — Free School Check-In Tool

Schools and teachers run dozens of events each year — parent-teacher nights, open houses, information evenings, fundraisers, excursions, and community gatherings. Most of them still use paper sign-in sheets. The handwriting is illegible, contact details are incomplete, and someone has to manually transcribe everything into a spreadsheet afterward. JuicyTools' free Digital Event Sign-In Sheet replaces all of that with a clean, browser-based form that works on any tablet or phone.

Set up a sign-in sheet in under two minutes: choose which fields to collect (name, email, phone, address, or custom fields), generate a QR code or link, and place a tablet at the door. Visitors sign in by typing their details, which appear instantly in your real-time list. When the event ends, export everything to CSV with one click and import directly into your school's email system, spreadsheet, or parent database.

Key Features

• Customisable fields — collect name, email, phone, address, or your own custom fields
• QR code sharing — display at the door for self-service sign-in
• Kiosk mode — tablet auto-resets after each sign-in, ready for the next visitor
• Live sign-in count visible to the event organiser
• CSV export for one-click download of all contact details
• Print-friendly sign-in list if you need a physical backup
• No visitor accounts needed — sign in takes under 30 seconds
• Works on any phone, tablet, or computer

How Teachers and Schools Use the Event Sign-In

Parent-teacher evening is the most common use. The school places a tablet at the front office entrance with the JuicyTools sign-in running in kiosk mode. As parents arrive, they enter their name and email in under 20 seconds. The auto-reset means the form is blank and ready for the next parent immediately. By the end of the evening, the school has a clean, complete list of who attended — downloadable as a spreadsheet before the last parent leaves.

Open house events benefit particularly from the QR code approach. Instead of a single sign-in tablet creating a queue at the entrance, the QR code is displayed on a poster at multiple points around the event space. Visitors scan with their own phone and sign in from wherever they are standing. Attendance numbers update live on the teacher or coordinator's device.

Excursion and incursion coordination is another strong use case. Teachers display the QR code as students board a bus or arrive at a venue. Students (or parents collecting students) scan and check in, creating a timestamped digital roll that supplements the formal paper roll required under duty of care protocols.

Fundraising events and school fairs use the sign-in tool to capture volunteer contact details. PTA and P&C coordinators export the CSV at the end of the event and import it directly into their email newsletter platform to follow up with attendees.

Frequently Asked Questions

Is the Event Sign-In Sheet free?

Yes. The digital sign-in sheet is free. You can create a session, collect sign-ins, and export the CSV without paying. A JuicyTools subscription saves sign-in sessions to your history and provides access to all other classroom tools.

Do visitors need to create an account?

No. Visitors sign in by typing their details directly into the form — no account creation, no email verification, no passwords. The process takes under 30 seconds.

How do I export the sign-in data?

From your sign-in session dashboard, click the CSV export button. This downloads a spreadsheet-ready file with all collected details that you can open in Excel, Google Sheets, or import into any email or contact management system.

What is kiosk mode?

Kiosk mode is designed for a shared tablet placed at an entrance. After each visitor submits their sign-in, the form automatically clears and resets to blank — ready for the next person. This prevents visitors from seeing each other's information and keeps the flow moving quickly.